Content Ideas Management & Organization

The Ideas page is where you capture, organize, and develop your content ideas before turning them into actual posts. Think of it as your content planning workspace.

What Are Ideas?

Ideas are the starting point for your content. They’re like sticky notes for your content strategy—you can jot down thoughts, organize them by status, and turn them into actual posts when you’re ready.

Each idea can have:

• A title and description
• Status (draft, in progress, pending approval, completed, archived)
• Type (blog, social, email, video, other)
• Tags
• Comments and attachments
• Linked content (posts created from the idea)

Accessing Your Ideas

Go to Ideas from the main navigation menu. You’ll see:

• Statistics cards showing total ideas, drafts, in progress, completed, and archived
• A search bar to find specific ideas
• Filter button to refine by status or type
• View toggle (Kanban or Grid)
• Action buttons (Brainstorm, New Idea)

Creating Ideas

Create a New Idea

1. Click the New Idea button (or the + icon)
2. Fill in the idea details:
   • Title - A short, descriptive name
   • Description - What the idea is about
   • Type - Blog, Social, Email, Video, or Other
   • Status - Draft (default), In Progress, Pending Approval, Completed, or Archived
3. Add tags or notes if needed
4. Click Save

Use AI to Generate Ideas

IDEQO’s AI assistant can help you brainstorm ideas:

1. Click the Brainstorm button
2. Enter a topic (optional, e.g., “productivity tips”)
3. Choose how many ideas you want (1-6)
4. Optionally select a Brand Kit and Brand Voice to match your style
5. Click Generate Ideas

The AI will create multiple content ideas with titles, descriptions, captions, and hashtags.

6. Select the ideas you want to keep
7. Click Save X Ideas as Content to add them to your ideas board

💡 Tip

The AI assistant uses your Brand Kit and Brand Voice settings to generate ideas that match your brand style. Make sure these are set up for best results.

Kanban Board View

The Kanban board shows your ideas organized by status in columns. This visual layout helps you see your content pipeline at a glance.

Understanding the Columns

The board has four main columns:

• Draft - New ideas that haven’t been started
• In Progress - Ideas you’re actively working on
• Pending Approval - Ideas waiting for review
• Completed - Finished ideas ready to publish

Moving Ideas Between Columns

You can move ideas between columns in two ways:

Drag and Drop:

1. Click and hold an idea card
2. Drag it to a different column
3. Release to drop it

Click to Edit:

1. Click on an idea card
2. Change the status in the editor
3. Save your changes

When you move an idea, its status updates automatically.

Collapsing Columns

Click the chevron icon (^ or v) at the top of a column to collapse or expand it. This helps you focus on specific statuses.

Grid View

Switch to Grid View to see your ideas in a card grid format:

1. Click the Grid view toggle (layout icon)
2. Ideas appear in a responsive grid
3. You can still filter and search

Grid view is useful when you want to see many ideas at once without the status column constraints.

Filtering Ideas

Use filters to find specific ideas quickly. Click the Filter button to see options:

Status Filter

Filter by idea status:

• All Statuses
• Draft
• In Progress
• Pending Approval
• Completed
• Archived

Type Filter

Filter by content type:

• All Types
• Blog
• Social
• Email
• Video
• Other

Search

Type in the search bar to find ideas by title or content. Search works across all your ideas.

Clearing Filters

Click Clear All in the filter menu or the ‘x’ on active filter badges to remove filters.

Idea Statuses Explained

Each status means something different:

Status	What It Means	When to Use
Draft	New idea, not started	When you first create an idea
In Progress	Actively working on it	When you’re creating content from the idea
Pending Approval	Waiting for review	When someone needs to approve before publishing
Completed	Finished and ready	When the idea has been turned into content
Archived	No longer active	When you’re done with the idea but want to keep it

Managing Ideas

Edit an Idea

1. Click on an idea card
2. Make your changes
3. Click Save

Delete an Idea

1. Click the menu icon (…) on the idea card
2. Select Delete
3. Confirm the deletion

Warning: Deleting an idea doesn’t delete content created from it. The content stays in your library.

Archive an Idea

Change the status to “Archived” to hide it from your active workflow. Archived ideas still appear in search results.

Idea Cards

Each idea card shows:

• Title - The idea name
• Preview - A snippet of the description
• Tags - Visible tags (if added)
• Status badge - Color-coded status indicator
• Media thumbnail - If the idea has attached images
• Date - Relative creation time (e.g., “2 days ago”)

Click anywhere on the card to open and edit the idea.

Using Ideas to Create Content

Once an idea is ready, turn it into actual content:

1. Open the idea (or use the card menu)
2. Click Create Content or Schedule Post
3. Choose the content type (Social Post, Blog Post, etc.)
4. The idea’s details are pre-filled
5. Finish creating your content

The new content will be linked to the original idea, so you can track where it came from.

Best Practices

1. Use clear titles - Make it easy to find ideas later
2. Add tags consistently - Use the same tags for similar ideas
3. Update status regularly - Keep your board current so you know what’s happening
4. Archive completed ideas - Keep your active board clean
5. Use AI brainstorming - Generate multiple ideas at once to save time

Common Questions

Can I have ideas without status?

No, every idea needs a status. New ideas default to “Draft.”

What’s the difference between Draft and In Progress?

Draft means you haven’t started working on it yet. In Progress means you’re actively creating content from the idea.

Can I create custom statuses?

Not currently. IDEQO uses the standard statuses: Draft, In Progress, Pending Approval, Completed, and Archived.

How many ideas can I have?

There’s no limit. Create as many ideas as you need.

Can I export my ideas?

Not directly, but you can view all ideas and copy information manually. Export features may be added in future updates.

What happens to content when I delete an idea?

The content stays in your library. Only the idea record is deleted. The content is no longer linked to the idea, but it still exists.

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Related guides:

• Bulk Content Generation
• Content Management
• Brand Voice